What is Company Policy?
COMPANY POLICY is a statement of general principles or desired behavior applicable for a company. Company policy defines ways of acting for the staff in areas where there appears to be a grey area in deciding how best to operate.
It provides a number of basic rules and guidelines about the behavior expected from your staff and sets the basis about how to perform the business activities.
A good policy should not occupy more than one or two pages and should not include details. It should be a simply list that defines the rules your company operates in accordance with.
After creating the policy, it should be documented, distributed and known by all your staff and Clients. It must be implemented and has to serve as a starting point when drafting the other company documents.
Why Do I Need Company Policy?
Your COMPANY POLICY should let your Clients know that you always make every effort to meet all your Clients’ requirements, BUT certain requests come with certain risks. Therefore, you cannot be responsible for the outcomes of such requests.
In brief, it means that you create your Company Policy to avoid all kinds of misconceptions on the actual day of the move and protect your Clients as well as yourselves.
I Have Company Policy!
What is Next?
- The Link to your COMPANY POLICY should be placed on your company’s Website to be available for your Clients anytime.
- We will place the link to your Company Policy in Basic Settings in MoveBoard:
- When your Clients book their move they will have to sign that they Agree with Your Company Policies. So you protect yourselves from any misunderstandings and any further complaints about controversial issues:
How Does Company Policy Look Like?
We know it is a lot to read. But it is very important information that we want to make sure every Customer understands. Over the years we have run into all kinds of people who have asked us to do all kinds of things. When we are on the clock we work for you and will make every effort to do what you ask. However, please be advised that certain things you may ask for come with certain risks, and we cannot be responsible for the results of these requests. So as you read this, try to put yourself in our shoes – imagine what circumstances might have motivated us to add a particular policy. These policies are for your protection as well as ours.
1. Guidance, walk-through and payment. The Сustomer or their representative must be present during the move at all times. We need your guidance! It is Сustomer’s responsibility to do a final “walk-through” of the premises to ensure we have taken everything. Our time runs continuously until all tools and equipment are back in the truck and payment is completed. Having your cash or credit/debit card ready will save you time and money. Please note: we do not accept checks. For credit card payment your name and the name on the credit card should match. You will be asked to sign for credit card payment.
2. Long Distance / Interstate Moves. We accept cash or credit/debit card on delivery. Please note: we do not accept checks. For credit card payment your name and the name on the credit card should match. You will be asked to sign for credit card payment. For all interstate moves we require 10% deposit to secure crew and truck for your move (see our policy on deposits, section ‘strict policy’), 50% from the total after the deduction of the deposit is due at the pick-up time and remaining 50% balance is due at the delivery before unloading.
3. Parking arrangements. A Customer is responsible for requesting moving permits if ones may be required. We can only recommend getting permits for all moves as they guarantee parking the moving truck as close as possible to your doorway. Because you are familiar with the parking situation on your street, you must decide if you need one, or if you can manage parking on your own. In most cases we require 35-40 feet to park the truck. Please get moving permits if you think movers may have trouble parking at your address or let us know so we can take appropriate arrangements for you. We highly recommend getting permits at North End and Beacon Hill areas. If there is nowhere to park at the time of movers’ arrival, the crew will start your moving clock while they will be searching for parking. A driver reserves the right to park anywhere at their discretion to better perform services, even if it is illegal and/or they have to double-park. A Customer agrees to pay any parking fees or tickets assessed to the carrier for any vehicle under hire by the Customer at the time of the charge.
4. Loading / Unloading. If [Your Company Name] is only providing loading or unloading services, we are not responsible for any damages, which may occur in transporting the furniture and is released of all liability after loading the truck prior to unloading. We are only responsible for items in our immediate care, custody and control.
5. Payment for a Local Move. For Local Moves, you must pay in full on the day of the job. Payment for Local Moves is due before the end of the job by cash, or VISA/MC/DISCOVER/AMEX.
6. Damages and claims. Any damage claims must be submitted in writing to our claims department. Applicable notes about these damages must be made in writing on the bill of lading on the day of your move before movers leave your premises. Our company standards do assume a full inspection of furniture by both our movers and Customers. However, the final inspection is the responsibility of a Customer. All of our Customers sign a bill of lading upon completion of a move. It reads “The above services were rendered and all goods delivered in good order, except as noted”. For any insurance company this document is critical in noting charges the same day to ensure the damage occurred that day and that coverage could be provided. Unless payment is made in full as it is due we are not required to answer or process a claim. Do not assume you may deduct the money from the final bill to compensate yourself in the event of damage. This is ILLEGAL.
7. Refrigerator move. We only move empty freezers/refrigerators. Please empty the contents for safe moving. We are happy to load these last and unload them first.
8. Aquarium move. We only move empty aquariums. (This means empty of water and also empty of all living creatures).
9. Grandfather clocks. You are responsible for removing the pendulum, chimes and weights.
10. Waterbed. If you have a waterbed we will be glad to move it. However, we are not waterbed technicians. We will follow your instructions, but you must make a final inspection before our crew leaves. We will not send men out for later adjustments. If you prefer to have a waterbed company move your bed do so, please.
11. Dresser Drawers, File Cabinets, Desk Drawers. Please empty all dresser drawers, file cabinets and desk drawers. Remember that the furniture will have to be lifted and carried, so if it is overstuffed and extra heavy it will be more difficult to handle. If the furniture will have to be navigated through challenging obstacles, like a winding staircase, it is usually best to remove everything, even the drawers, as it may be necessary to flip the furniture on its side or upside-down to get it through.
12. Last minute change of service. If a move requires work above and beyond the original order for services [Your Company Name] reserves the right to fulfill other obligations before completing additional work. For example, you have originally ordered services for a two-room move only. On the day of the move you add additional rooms to move, not mentioned at the time of the request, additional pick-ups/drop-offs, etc., which will significantly increase total move time. In order to make our schedule on time for the next move, we reserve the right to postpone additionally requested services till our next availability and/or after completion of other jobs this day.
13. Flat screen TVs. These are susceptible to damage from extreme temperatures, slight bumps, and altitude changes. The original packaging is the best. In any case, please note that in the absence of physical evidence of external damage or negligence (visible damage) we are not responsible for TVs functioning after delivery. Please note item #6 in our EXCLUSION OF LIABILITY.